TRANSPARENT TENDER QUALIFICATION RULES

 

• Tenders must be submitted by a transparent and corruption free timestamped online E-Tender process.
• Tenders must be submitted by companies registered in the Bulgarian or an International Trade Registry for a minimum of 3 years.
• Tendering companies must have a minimum declared turnover above the Bulgarian VAT threshold and be VAT registered.
• Tendering companies must have an ACTIVE 3 year trading history declared at the Bulgarian or an International Trade Registry according to Bulgarian VAT threshold minimums or must have been registered in the Bulgarian Trade Registry for a minimum of 6 years and be VAT registered.
• Tendering companies must have a declared turnover equivalent to a minimum of 3x the contract tender amount.
• Tendering companies must hold a valid public liability insurance equivalent to a minimum of 50,000 euros to 5 million euros, specified on tender contract.
• Tendering companies must have an explicit registered trading category in the Bulgarian or an International Trade Registry according to tender categories. (All other activities not prohibited by law is not acceptable as an explicit tender category).
• Tendering companies must have a transparent and visitable registered office/ trading address. (Virtual offices are not acceptable).
• Tendering companies must have an active and transparent website with full and visible contact details, address, telephone and registration data displayed, or be a pre-approved and verified supplier with the condominium management.
• Tendering companies may submit (one) full and final bid that is not subject to change.
• Tendering companies will be disqualified from bidding, where either the Directors or Shareholders are the same as any other tendering companies. If we find either the Directors or Shareholders to be interlinked then all related bidding companies shall be terminated from the tender process.
• Tendering companies must guarantee all work for a minimum of 3 years but usually 5 years as our standard but excluding any force majore.
• Tendering companies may be obliged to sign an active and transparent tender contract before a Bulgarian Notary Public.
• Tendering companies will be paid in full according to the tender amount and payment schedule but may be required to deposit an amount equivalent to 5% of tendered contract price to be retained for a period of upto one year against a snagging deficiencies list.

• Physical persons operating under civilian contracts may tender, strictly through any company pre-approved by the Management Commitee, known as a (SUPPLIER OF LAST RESORT) and strictly subject to public liability insurance as standard.

 

 

WINNING TENDERS SHALL BE SELECTED ON THE LOWEST PRICE MIDDLE-RANGE BID

(Subject to the quality standards of the bid and strictly after a minimum of 3 qualified bids have been recieved)

 

The next lower bid shall win tender, where the quality standards of mid-range bid do not meet the required standards.

 

If the bids of all lower tenders do not meet the required standard, then the next higher bid shall be selected as the winning tender.

 

‍WHEN SUBMITTING A TENDER BID - WE DO NOT EXPECT YOU TO EITHER UNDER PRICE OR OVER PRICE YOUR BID

 

TRANSPARENCY & QUALITY OF TENDER IS OUR NUMBER ONE PRIORITY WHEN EVALUATING & AWARDING CONTRACTS

 

ALL TENDERING COMPANIES SHALL BE INVITED TO JOIN AN ONLINE TENDER AWARD CONFERENCE OR BY NOTARY INVITATION

 

 

 

TENDER PAYMENT TERMS

 

Payments are generally made in full by, biweekly bank transfer on the 1st and 15th or next working day of every month, 7 working days after receiving an official invoice/faktura and approval by the outbound payments committee. In some cases, larger amounts over BGN 5,000 leva may take up to 14 days for additional approval and release by an extended committee.

 

All due payments including DLP are released according to the agreed contractual payment schedule.

 

No advance payments are released against Razpiska or Pro Forma invoices.

 

Cash payments under BGN 4,500 leva may be made immediately available with advance approval at anytime for material costs on receipt of an official invoice/faktura complete with ficscal bon, in the condominium name from a pre-approved VAT registered supplier.

 

The ACTIVE STATUS of all VAT numbers will be checked against the europenan union vies register.